Administration Officer

Start date: Late August

Salary range - £25,500 to £27,000 pa

We are looking to recruit an experienced Administration Officer to join our small friendly office team. The position will be based at our Port Administration Offices, at East Quay, Newhaven Harbour. Due to the nature of the role, this is solely office based.

This is a full-time position of 37 hours, working from the office 5 days a week:

Monday to Thursday 9am – 5.15 pm and Friday 9 – 1pm. There is some flexibility with earlier or later start times.

A paid lunch break of 20 minutes is included Monday to Thursday.


This is a varied role with crossovers between general admin, HR, accounts (purchasing) and reception duties. 

Your role and responsibilities will include, but are not limited to: 

Office Administration:

  • Maintain Excel records; sickness, annual leave, training etc
  • Arrange Company medicals
  • Coordinate staff training course bookings and accommodation
  • General maintenance of HR records
  • Maintain stationery, janitorial and refreshments supplies
  • Ordering staff uniform and maintaining records
  • Maintenance of vehicle register and insurance
  • Meet and greet visitors
  • Undertake such other duties as are commensurate with the role


Purchase ordering:

  • Place and generate purchase orders. Knowledge of Sage would be an advantage
  • Some sourcing of suppliers and price negotiation
  • Arranging authorisation of purchase invoices
  • Maintain purchasing records 


Key skills required:

  • Ability to multi-task and manage a varied workload
  • Excellent communication skills - both written and oral
  • Ability to be proactive and to use initiative
  • Fully competent in Microsoft Office packages, i.e. Outlook, Word, and Excel


In return you will be rewarded with a competitive salary, training and development, a generous pension plan, 25 days annual leave + bank holidays and a range of employee benefits including free parking.


Please apply with a CV to


The closing date for applications is 19th August 2022


nat maritime

nat maritime

Contact Us | Site Map | Third Party Privacy Notice

The material on our site is given for general information only, and does not constitute professional advice. You should take specific advice before taking a course of action as we do not accept directly or indirectly any responsibility or liability for loss arising from information on this site. The site includes links to other sites which we consider may be of interest to you but we will not be liable for their content. Users linking to other sites do so at their own risk and according to the terms and conditions of those sites. We cannot guarantee that the site and any downloads reach you virus free and you are responsible for taking any appropriate anti-virus precautions for your own safety and peace of mind. All use of the Port is subject to Newhaven Port & Properties Ltd terms & Conditions which can be viewed here .

Copyright © Newhaven Port & Properties Ltd.
All rights reserved East Quay, Newhaven, East Sussex, BN9 0BN, United Kingdom